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Sample Stipulation of Volunteer Policies (from SW Celebratio

 
回覆主題 STAR WARS Chinese Forum 星際大戰華人網討論區 / 星球大戰華人網討論區 首頁 ->  2007/10/05 to 10/08 The Star Wars 30th and 501st 10th Anniversary in Taiwan Joint Trooping of 5 Asian 501st Units
發表人 Author 內容 Message
Manny Mendoza
501師菲律賓駐軍指揮官


註冊時間: 2007-06-20
文章: 103
來自: Philippines

發表於 Posted at: Tue Feb 26, 2008 8:55 pm    文章主題 Post Subject: Sample Stipulation of Volunteer Policies (from SW Celebratio



Good Evening Fellow COs,
Thank you again for your trust.
I have to do my first assignment and service to you by digging up old files and providing concrete information based on facts. I thank my outpost members in helping me locate the stipulation from C4, so here it is below for you to read. I hope this can explain to you the situation in a better light than my own explanation.

Please take note that the policy here is from C4 as arranged by LFL with Gencon. CJ is not yet specified but maybe not much different because LFL has been fair about all past celebrations.

Basic assumption and definition of terms:
C4 is a 4~5 days event, CJ is only 3 days so please consider to proportionate the computation.
"Badge" = ID card pass worn throughout the event. It has to be prepaid online once announced. The badge is your way into the convention and it also identifies your status.

The word volunteer is written on the badge of a volunteer such as those from the 501st, RL, Fanforce etc. Press, VIP and Associate badges are a different thing and we are not considered as such.

Summary: Please read further down.

1. 20 hours volunteer work = 4 day badge full refund (@ 120~140$)
2. 40 hours volunteer work = 4 day badge full refund and hotel cost reimbursement (if you stay with 3 other volunteers in a 4 person occupancy bedroom)

The other benefits for a volunteer can be seen below.

There is no history of airfare compensation in any celebration event.




Volunteer Policies

If you are interested in volunteering for Star Wars Celebration IV the
following must be understood:

You must be 18 years or older.
Volunteer and Event Team t-shirts must be worn during the work shift,
unless you are volunteering in a Star Wars costume that is appropriate
for your shift. Volunteer t-shirts cannot be worn off-duty (except for
break periods) and must never be worn in bars/nightclubs.
You must complete a SWCIV Volunteer application to be considered
eligible.
We ask that you act in the best interest of Gen Con LLC and Lucasfilm
Ltd. by respecting each attendee, volunteer, and staff member as an
individual. Please help promote a safe and healthy environment while
volunteering. Refrain from any deliberate act that may create danger,
or
an unhealthy situation towards any individual. This includes use of
illegal drugs, consumption of alcoholic beverages, assaulting another
individual or disregarding their safety. If you know of anyone, who
might be under the influence or is behaving inappropriately, please
report to Gen Con staff or security. Please refrain from
promoting/conducting any personal business while wearing a Star Wars
Celebration IV uniform or volunteer t-shirt.

--------------------------------------------------------------------------------


Hourly Volunteer Program (20 & 40 Hours)

20-Hour Volunteer Program

Description:
The 20-hour Volunteer Program is a great opportunity for individuals
who
want a limited time commitment, but who still want to be involved in
the
excitement of Celebration IV. Most volunteer positions are easy to
learn
and do not require any prior experience to qualify. 20-Hour Volunteers
assist in all aspects of the convention, from assisting Gen Con staff,
staffing special events, running errands, assisting registration,
checking badges, line control, and so on. No task is overlooked or
under-appreciated.

Benefits:

Volunteer T-shirt.*
A full refund for a four-day badge.**
$5 system credit for Gen Con events.
Access to reserved seating at Star Wars Celebration IV events, subject
to availability.
Access to VIP lines/entrances at the Star Wars Celebration IV events,
exhibits, and the retail store, subject to availability.
Stipulations:
*The Volunteer t-shirts provided are to be worn during each shift.
Please do not wear the t-shirts when off-duty, especially in
bars/nightclubs.

**In order to receive a full refund for a 4-day badge, you will first
need to purchase a badge with Gen Con during pre-registration or
onsite.
After you’ve completed your assignment please submit your timecard to

Volunteer Headquarters. If you paid for your badge onsite, you will be
required to make a copy of your receipt and turn it in along with your
timecard. If there is any discrepancy on your time card, you will be
notified. It’s very important that you provide us with correct
contact
information to prevent any delays in receiving your reimbursement. If
you’ve pre-registered for your badge, you will receive your refund
within four weeks of the convention. If you’ve purchased your badge
onsite, your reimbursement will be by check and will be delivered
within
four to six weeks from the convention. Please contact
volunteers@gencon.com if you would like to know the status of your
badge
reimbursement.

If you’re interested, please complete the SWCIV Volunteer
Application.


--------------------------------------------------------------------------------


40-Hour Volunteer Program
Description:

The 40-Hour Volunteer Program is a great opportunity for individuals
who
have potential interest in becoming an Associate or Senior Volunteer.
If
you are able to work this amount, the benefits and experience are
invaluable. Most volunteer positions are easy to learn and do not
require any previous experience in order to qualify for the assignment.

A 40-Hour Volunteer will assist in all areas of the convention, from
assisting Gen Con staff, staffing special events, running errands,
assisting registration, checking badges, and so on. All jobs are much
appreciated and highly valued.

Benefits:

Volunteer T-shirt.*
A full refund for a 4-day badge.**
Hotel reimbursement (based on 4-person occupancy).***
$10 system credit for Gen Con events.
Access to reserved seating at Star Wars Celebration IV events, subject
to availability.
Access to VIP lines/entrances at the Star Wars Celebration IV events,
exhibits, and the retail store, subject to availability.
Stipulations:
*The Volunteer t-shirts provided are to be worn during each shift.
Please do not wear the t-shirts when off-duty, especially in
bars/nightclubs.

**In order to receive a full refund for a 4-day badge, you will first
need to purchase a badge with Gen Con during pre-registration or
onsite.
After you’ve completed your assignment please submit your timecard to

Volunteer Headquarters. If you paid for your badge onsite, you will be
required to make a copy of your receipt and turn it in along with your
timecard. If there is any discrepancy on your time card, you will be
notified. It’s very important that you provide us with correct
contact
information to prevent any delays in receiving your reimbursement. If
you’ve pre-registered for your badge, you will receive your refund
within four weeks of the convention. If you’ve purchased your badge
onsite, your reimbursement will be by check and will be delivered
within
4 to 6 weeks from the convention. Please contact volunteers@gencon.com
if you would like to know the status of your badge reimbursement.

***If you are working toward a hotel reimbursement, the reimbursements
are calculated according to 4 person occupancy per room. For example,
if
your hotel room costs $180 per night room, Gen Con would reimburse
$45.00 per night ($180 divided by 4 occupants). The cost of the hotel
room including tax is not to exceed $200 per night. The volunteer must
make their own hotel reservation and payment.

Gen Con LLC will only reimburse the cost of room plus tax. We will not
reimburse for incidentals including phone calls, room service, and so
on. Hotel room reimbursements apply only to show days: Thursday,
Friday,
Saturday, Sunday and Monday. Reimbursements for hotels will be paid by
check and mailed within 6 weeks after the convention. We will need your

original final bill from the hotel. Please request a 2nd copy from the
hotel’s front desk upon check-out and submit it to Volunteer
Headquarter
during the close of the show, or mail it to Gen Con LLC, Attn: Bryan
Bogaty, 120 Lakeside Ave., Suite 100, Seattle, WA. 98122.

After the convention, if you’d like to know the status of your badge
and
hotel reimbursement please contact Bryan Bogaty via email at
volunteers@gencon.com.

If you’re interested, please complete the SWCIV Volunteer
Application.


--------------------------------------------------------------------------------


Associate Volunteer Program
Description:

The Associate Volunteer Program is comprised of volunteers who have
been
promoted from the general 20 and 40 hour volunteer pool. Associates
each
have a committed schedule and are assigned to a designated area during
the convention. After a minimum of 2 shows Associates become eligible
for the Senior Volunteer Program*.

*Eligibility for the Senior Volunteer Program is automatic after two
shows, but promotion is based on position availability, performance and

recommendation. Acceleration to Senior Volunteer is subject to the
discretion of the Lucasfilm Ltd. and Gen Con, LLC staff.

Benefits:

Pre-determined schedule provided by Gen Con, LLC.
Hotel accommodations to be shared with three other Associate
Volunteers.
4-day "Volunteer" badge.
3 “Event Team” shirts, which need to be returned to Volunteer HQ at
the
end of the show. These shirts are to be worn during volunteer shifts
and
cannot be worn when off-duty, especially in bars/nightclubs.
$15 system credit for Gen Con events.
Access to reserved seating at Star Wars Celebration IV events, subject
to availability.
Access to VIP lines/entrances at the Star Wars Celebration IV events,
exhibits, and the retail store, subject to availability.

_________________
www.pinoy501st.com
引言回覆 檢視會員個人資料
Commander Salji
馬來西亞紋箂501師駐軍指揮官


註冊時間: 2007-06-20
文章: 119
來自: MALAYSIA

發表於 Posted at: Wed Feb 27, 2008 11:45 am    文章主題 Post Subject:

Hi bro Manny,

This my first post in my series of responses to you. I thought that I just needed to post one reply after last night's fruitful SKYPE session with Roy and Paul (and I look forward to talk to you in our next SKYPE session). In view of the fresh developments posted in the Forum set up for our discussion concerning CJ and An e-mail I just sent to Steve Sansweet & Mary Franklin threads in this private forum, I believe that I have more to say as I VALUE clear and open communication between all of us Asian 501st COs.


Thank you for the time in extracting this valuable information from C4 and posting it here for us all to read. For the record, there is a thread in the Off Topic setions of the 501st HQ Forum titled Lucasfilm SUES GenCon and the latest development is that GenCon is filed for Chapter 11 Bankruptcy Protection on 23 February 2008, following LFL's legal actions. smash This is not related to CJ, and is just a Post Script to C4 but an interesting read. adeal


Off to post my replies Forum set up for our discussion concerning CJ and An e-mail I just sent to Steve Sansweet & Mary Franklin threads.

_________________
引言回覆 檢視會員個人資料雅虎訊息通
Manny Mendoza
501師菲律賓駐軍指揮官


註冊時間: 2007-06-20
文章: 103
來自: Philippines

發表於 Posted at: Wed Feb 27, 2008 12:01 pm    文章主題 Post Subject:

Hi bro Peter,
Sorry I wasn't able to join Skype meeting. I agree with you and Roy that open communication is a key factor. Thank you also for agreeing to have weekend skype session with daily email exchange.

Yes I have mentioned this to everyone in my first few posts - Lucasfilm did sue Gencon smash
My intention of posting this stipulation is to let everyone see the actual way by which volunteers work within the Celebration program.

Maybe the rules of Lucasfilm will not change so much. I can accept the same rule as is for CJ if ever.

Have a nice day bro thumbs

Commander Salji 寫到:
Hi bro Manny,

This my first post in my series of responses to you. I thought that I just needed to post one reply after last night's fruitful SKYPE session with Roy and Paul (and I look forward to talk to you in our next SKYPE session). In view of the fresh developments posted in the Forum set up for our discussion concerning CJ and An e-mail I just sent to Steve Sansweet & Mary Franklin threads in this private forum, I believe that I have more to say as I VALUE clear and open communication between all of us Asian 501st COs.


Thank you for the time in extracting this valuable information from C4 and posting it here for us all to read. For the record, there is a thread in the Off Topic setions of the 501st HQ Forum titled Lucasfilm SUES GenCon and the latest development is that GenCon is filed for Chapter 11 Bankruptcy Protection on 23 February 2008, following LFL's legal actions. smash This is not related to CJ, and is just a Post Script to C4 but an interesting read. adeal


Off to post my replies Forum set up for our discussion concerning CJ and An e-mail I just sent to Steve Sansweet & Mary Franklin threads.

_________________
www.pinoy501st.com
引言回覆 檢視會員個人資料
Roy Starkiller
第501師台灣駐軍指揮官CO
星戰華人網網主Web Host


註冊時間: 2004-10-04
文章: 25366
來自: 台北、香港

發表於 Posted at: Wed Feb 27, 2008 1:07 pm    文章主題 Post Subject:

Yes, open communication is a key factor.

I personally value this infomation of volunteers work within the Celebration program. bro. Manny thumbs

Frankly speaking, I personally also hope that the rules of Lucasfilm will not change, that will be much more clear and for Manny's lead of our volunteer co-ordination base on his experience. Now we might just need to wait.

_________________

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Manny Mendoza
501師菲律賓駐軍指揮官


註冊時間: 2007-06-20
文章: 103
來自: Philippines

發表於 Posted at: Wed Feb 27, 2008 1:45 pm    文章主題 Post Subject:

Thank you also for your initiative on a day to day basis Bro Roy smile
It is very remarkable and admirable with what you are doing for our "outer rim" units.

I will try to dig up more files from C4 activities tonight and tomorrow so that all members can study it and choose from the wide possibilities.

Let us enjoy CJ with our commaraderie and teamwork thumbs

_________________
www.pinoy501st.com
引言回覆 檢視會員個人資料
Commander Salji
馬來西亞紋箂501師駐軍指揮官


註冊時間: 2007-06-20
文章: 119
來自: MALAYSIA

發表於 Posted at: Wed Feb 27, 2008 5:34 pm    文章主題 Post Subject:

Manny Mendoza 寫到:
Thank you also for your initiative on a day to day basis Bro Roy smile
It is very remarkable and admirable with what you are doing for our "outer rim" units.

I will try to dig up more files from C4 activities tonight and tomorrow so that all members can study it and choose from the wide possibilities.

Let us enjoy CJ with our commaraderie and teamwork thumbs



I'll make post here before my post at the really HAPPENING An e-mail I just sent to Steve Sansweet & Mary Franklin thread. Xie Xie Roy for getting things going here on a daily basis, which is something I could barely afford to do. In case you may not be aware Manny, I'm personally SLAVING night and day to get the Official 501st MALAYSIA-BRUNEI OUTPOST Website up and running soon. That is the PLEDGE I've given to all my 501st Outpost members.

Therefore, I'd rather CUT down on too many forum participations, like here for instance, except for our main 501st HQ Forums and main 501st Legion website where I need to draw on the resources and references to build up the Official 501st MALAYSIA-BRUNEI OUTPOST Website. That is the REASON I VOUCH for the USE of SKYPE to discuss the current developments and issues related to Celebration Japan.

_________________
引言回覆 檢視會員個人資料雅虎訊息通
Manny Mendoza
501師菲律賓駐軍指揮官


註冊時間: 2007-06-20
文章: 103
來自: Philippines

發表於 Posted at: Wed Feb 27, 2008 10:12 pm    文章主題 Post Subject:

Bro Peter,

That's admirable. Let us see your website soon.
We are also trying to improve our website. Our new GWL will try to make our 3rd editon website in the spirit of continuous improvement.

_________________
www.pinoy501st.com
引言回覆 檢視會員個人資料
Commander Salji
馬來西亞紋箂501師駐軍指揮官


註冊時間: 2007-06-20
文章: 119
來自: MALAYSIA

發表於 Posted at: Wed Feb 27, 2008 11:26 pm    文章主題 Post Subject:

Thank you Manny. I can assure you that you and the rest of our fellow 501st members will be pleased with the contents of our website when it is launched, targetted within the 1st Quarter of this year. We'll drink to that! bbeer

We'll definitely give a Shout Out to Celebration Japan on our Home Page.

_________________
引言回覆 檢視會員個人資料雅虎訊息通
Manny Mendoza
501師菲律賓駐軍指揮官


註冊時間: 2007-06-20
文章: 103
來自: Philippines

發表於 Posted at: Tue May 20, 2008 8:41 pm    文章主題 Post Subject:

Fellow COs,

I have sent/cc Mary's email to you regarding the official stipulation for CJ volunteers.
Kindly show the information to your members and let us know about who would like to take the offer.

Best Regards,
Manny

_________________
www.pinoy501st.com
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